Administrative Services Asst Senior

Job Title
Administrative Services Asst Senior


Requisition Number
RE48301


Working Title

Department Name
40145:Proposal Development


Work Location
Lexington, KY


Grade Level
43


Salary Range
$19.18-30.68/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


5 yrs




Required License/Registration/Certification

None.



Physical Requirements

This position requires standard office setting practices including extensive computer use, sitting at a desk for long periods of time reading online materials, filing, answering the telephone and communicating with a diverse academic population, walking to campus locations and carrying up to 10lbs.



Shift

Monday – Friday 8:00 am – 4:30 pm.



Job Summary

The Proposal Development Office at the University of Kentucky is seeking an Administrative Services Asst Senior. This position provides administrative support to the leadership and professional staff in the Proposal Development Office. The mission of this unit is to assist faculty, staff, and students in developing competitive grant applications for submission to external grant-making agencies. Responsibilities of the position are to provide administrative support and coordination of pre-award proposal development activities, including funding information monitoring and dissemination, data management and reporting, and office administration and grant proposal support.



Primary responsibilities:

• Serves as PDO’s limited submission manager responsible for overall coordination and processing of funding opportunities that limit the number of submissions by an institution. Drafts funding alert memos and coordinates posting and issuance of email funding alerts. Maintains web portal content. Conducts individual funding searches to identify specific grant opportunities.
• Provides support for data compilation, analysis, and reporting. Assists in designing and developing reporting tools and in preparing data tables for grant proposals. Maintains and updates designated subject and administrative mailing lists. Provides special project support related to data management and reporting, as assigned.
• Provides administrative and proposal development support to PDO leadership and staff, to include monitoring web-based PDO service requests, incoming telephone calls, visitors, and walk-ins. Maintains and monitors a centralized record of ongoing and completed requested client services. Schedules and coordinates PDO meetings, conference calls, and workshops and assists by preparing handouts/presentation materials. Assists in proposal development activities by formatting and editing PDO-generated reports, narrative, and supporting documents.

Skills / Knowledge / Abilities

Competitive applicants will demonstrate ability to manage multiple tasks in a professional manner and provide outstanding customer service. The position requires ability to enter data accurately.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Bachelor’s degree preferred. Prefer motivated candidates with experience in providing high level administrative support who can thrive in a fast-paced service environment and are committed to ongoing learning and the PDO mission.



Deadline to Apply
12/10/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.