Accounts Payable Coordinator

Accounts Payable Coordinator

Location: Minot, ND

Competitive PTO 
11 Paid Holidays
20% Rent Discount
Volunteer Time Off Each Quarter
Medical/Dental/Vision Benefits – 1st of Month Following Start Date
Centerspace Stock Purchase Plan
401k Match up to 5%
Tuition Reimbursement

About Centerspace: Centerspace was founded in Minot, North Dakota, in 1970. You can find our corporate support offices located in Minneapolis, Minnesota and in Minot North Dakota, along with onsite operations in eight states. From Denver, CO to Minneapolis, MN, our company continues to grow throughout the Midwest, proudly providing apartment homes to thousands of residents, extending our vision to be the premier provider of apartment homes in vibrant communities by focusing on integrity and serving others. Centerspace is built around our employees.  Our Mission and Vision unites our employees as one team.

Summary:
Responsible for coding invoices for payables, including general ledger coding. Attaches purchase orders that have been created by the site staff to the appropriate invoices.  Works with site staff to verify information when classification is unknown.  

Expectations:
Expected to follow and understand established procedures and complete routine calculating, posting, and reconciling. Generally given explicit instructions, substantial guidance and direction.  Needs assistance in prioritizing and setting deadlines.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

• Processes invoices, including verifying purchase orders and receiving tickets.
• Codes invoices and credits to the accounting system in support of the payables work.
• Develops and maintains reports and files on the accounts payables processing.
• Updates invoices for general ledger entries for account charges.
• Supports Operations and Asset Management teams with invoice coding and purchase order tracking.

Community Involvement:
Encouraged to belong to and/or serve on committees of local service clubs, charitable giving programs, merchant associations, Chamber of Commerce, or other business networking groups. Encouraged to participate in service projects, and to establish and maintain contacts within the community to promote Centerspace.

Competencies:
To perform this job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information, can organize and process diverse financial and accounting information, collects and researches data, uses intuition and experience to complement data, designs work flows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, works well in group problem solving situations, uses reason even when dealing with emotional topics.
  Communication
• Oral Communication - Speaks clearly and persuasively in positive or negative situations, gives full attention to what others are saying without interrupting, take time to understand what is being said, effectively expresses ideas and opinions.
• Written Communication - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet different audiences, presents numerical data effectively, able to read and interpret written information.
• Customer Service Orientation – When dealing with internal or external customers - Manages difficult or emotional situations, responds promptly to customer needs or requests, solicits customer feedback to improve service, follow through on requests for service and assistance, meets commitments.
• Teamwork & Collaboration - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, puts success of team above own interests, supports everyone's efforts to succeed, includes when appropriate and works effectively with all other departments to accomplish company goals.
  Organizational Support
• Respect & Diversity - Demonstrates knowledge of EEO policy, shows respect and sensitivity for cultural differences, educates others on the value of diversity, promotes a harassment-free environment, embraces differences and utilizes those differences to the company’s benefit, builds a diverse workforce.
• Ethics & Integrity - Treats people with respect, keeps commitments, inspires the trust of others, works with honesty, integrity and ethically, upholds organizational values, maintains confidentiality.
• Professionalism - Approaches others in a tactful manner, reacts well under pressure, Treats others with respect and consideration regardless of their status or position, keeps emotions under control, focuses on resolving conflict not blaming, maintains confidentiality, accepts responsibility for own actions, follows through on commitments. Represents a professional image of Centerspace in conduct and adherence to dress code requirements.
• Organizational Support - Completes tasks correctly and on time, supports organization's goals and values, demonstrates accuracy and thoroughness, looks for ways to improve and promote quality outcomes.
  Personal Responsibility
• Responsibility – Know and adhere to all federal, state, and/or local laws as well as company policies and procedures contained in the manuals, handbooks and training provided by Centerspace or as otherwise communicated (verbally or in writing) to employees.
• Resourcefulness – Understands how to get results, where to find answers to problems, consults a variety of resources in order to accomplish results, able to multi-task.
• Motivation & Enthusiasm - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, positively contribute to overall work environment.
• Adaptability - Adapts to changes in the work environment; manages competing demands, changes approach or method to best fit the situation, able to deal with frequent change, delays, or unexpected events.
• Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, asks for and offers help when needed.
• Attendance/Punctuality - Is consistently at work and on time, ensures work responsibilities are covered when absent, arrives at meetings and appointments on time.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience – High school diploma or equivalent experience is required. 1-3 years’ experience in accounting or accounts payable is preferred.
• Physical Demands – While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• Work Environment – The noise level in the work environment is usually very quiet.Knowledge/Skills/Abilities
• Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills – To perform this job successfully, an individual should have knowledge of automated accounting systems. Must be proficient with spreadsheet programs such as Microsoft Excel.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.  Additional details regarding competencies and other duties are available upon request.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.

“Centerspace is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Centerspace is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Centerspace are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, […], family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Centerspace will not tolerate discrimination or harassment based on any of these characteristics. Centerspace encourages applicants of all ages.”